NURS FPX 6416 Assessment 2 Technology Needs Assessment Summary and Implementation Plan

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NURS FPX 6416 Assessment 2 Technology Needs Assessment Summary and Implementation Plan

NURS FPX 6416 Assessment 2 Technology Needs Assessment Summary and Implementation Plan

Name

Capella university

NURS-FPX 6416 Managing the Nursing Informatics Life Cycle

Prof. Name

Date

Executive Summary

Current Informatics Structure in the Organization 

The current informatics hierarchy operating in our organization is based on four different roles: chief information officer (CIO), IT department, data and analytics team, and nursing informatics team. The CIO is primarily responsible for overseeing the organization’s information technology and informatics strategy. The IT department is responsible for running the organization’s technological infrastructure and ensuring data security. While the data analytics team is responsible for collecting, managing, analyzing, and gaining insights from data, nursing informaticians focus on managing and optimizing the health records system within the organization, ensuring the system complies with healthcare regulations. 

Recommendations for Implementation

The critical recommendations while moving ahead to complete the project successfully are to ensure that the informatics team has skilled professionals and experts in performing data management, system integration, and cybersecurity. Moreover, it is recommended to gather the influential personalities (department heads, healthcare providers (nurses and clinicians), IT specialists, and administrators) within the organization as project champions so that they can advocate and persuade the team for the change implementation. Other support recommended for the implementation is the availability of adequate human and financial resources, the implementation plan should be well-documented, goals and objectives must be communicated, training and education should be a primary focus, and continuous monitoring is essential to address potential challenges. 

Current Information System and Recommended Change 

Currently, our organization is utilizing a paper-based manual health information system (HIS), which is working well because healthcare providers are familiar with its utilization, the system is free of technical issues, the system is efficient for collecting data for quality monitoring processes (Muinga et al., 2021), and has minimum upfront costs associated with it. However, the system also has negatives, such as resource intensive, limited accessibility, and lack of interoperability, which is an essential component to augment quality of care and lessen the wastage of resources (Torab-Miandoab et al., 2023).

The change recommended by the stakeholders is integrating electronic health records (EHR) systems in the organization. Healthcare organizations are transitioning to electronic information systems because of their assistance in streamlining the workflow, reducing medical errors, and improving care coordination, eventually delivering high-quality care to patients (Upadhyay et al., 2019). It is also a cost-effective system that helps minimize errors, ultimately reducing costs for the patients and the healthcare settings  (Uslu & Stausberg, 2021). The criteria to evaluate the implementation plan should be its alignment with organizational goals, user-friendly and focus on training, adherence to the allocated budget, and a sustainability plan to ensure it is appropriate for the implementation.  

Patients’ Safety and Health Care Outcomes

The predicted patient safety and healthcare outcomes of implementing an EHR system are rooted in enriched data accuracy, improved availability, and enhanced care coordination. These systems help reduce errors linked with handwritten records, enhance data sharing, and provide real-time clinical decision support, ultimately preserving patient safety (Vos et al., 2020). Besides, a single platform for all health records improves care coordination among healthcare providers, eventually leading to non-fragmented care, minimizes communication gaps, and improves health outcomes. These benefits are based on evidence-based information that enhances patient safety by curtailing adverse events and bettering healthcare outcomes through informed decision-making. 

References

Muinga, N., Abejirinde, I.-O. O., Paton, C., English, M., & Zweekhorst, M. (2021). Designing paper‐based records to improve the quality of nursing documentation in hospitals: A scoping review. Journal of Clinical Nursing30(1–2), 56. https://doi.org/10.1111/jocn.15545 

Torab-Miandoab, A., Samad-Soltani, T., Jodati, A., & Rezaei-Hachesu, P. (2023). Interoperability of heterogeneous health information systems: A systematic literature review. BMC Medical Informatics and Decision Making23(1), 18. https://doi.org/10.1186/s12911-023-02115-5 

Upadhyay, S., & Hu, H. (2022). A qualitative analysis of the impact of electronic health records (Ehr) on healthcare quality and safety: Clinicians’ lived experiences. Health Services Insights15, 117863292110707. https://doi.org/10.1177/11786329211070722 

NURS FPX 6416 Assessment 2 Technology Needs Assessment Summary and Implementation Plan

Uslu, A., & Stausberg, J. (2021). Value of the Electronic Medical Record for Hospital Care: Update From the Literature. Journal of Medical Internet Research23(12). https://doi.org/10.2196/26323 

Vos, J. F. J., Boonstra, A., Kooistra, A., Seelen, M., & van Offenbeek, M. (2020). The influence of electronic health record use on collaboration among medical specialties. BMC Health Services Research20(1), 676. https://doi.org/10.1186/s12913-020-05542-6 

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